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Airport transfers for business travel: invoices, receipts and expensing

How regular business travellers can get proper invoices, pay by card or cash, and keep expense claims painless.

2026-02-27 · 3 min read

A big slice of our work is business travel — consultants doing weekly East Midlands runs, engineers flying out of Heathrow, teams heading to Manchester for connecting long-hauls. Here's how we make the admin side painless.

Invoices without chasing

  • Every completed, fully-paid booking can have a proper VAT-style invoice requested straight from the link in your thank-you email — no phoning anyone.
  • Paid a deposit? The invoice unlocks automatically once the balance is settled.
  • Receipts for card payments land in your inbox the moment you pay.

Payment options

  • Pay now by card when you book — cleanest for expense claims.
  • Deposit + balance if company policy reimburses in stages.
  • Pay the driver if your company settles differently — just pick it at checkout.

Booking for someone else

Booking a car for a colleague or a visiting client? Put their name and mobile in the passenger fields and your email for the paperwork. The passenger gets the SMS updates; you get the receipts.

Reliability you can put in a diary

  • Fixed price quoted at booking — it never changes, so expense claims match to the penny.
  • Flight tracking on airport pick-ups, so a delayed 9pm arrival doesn't leave your team stranded.
  • Reminders at 7 days and 24 hours before travel, so nothing gets forgotten in a busy week.

Regular traveller? Contact us about setting up repeat arrangements, or get an instant fixed quote on the booking page.

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